Privacy policy

Effective date: Preview version — infrastructure details require verification before publication.

Who is responsible for your data

The controller is Cezary Grabowski, a sole trader operating as Cezary Grabowski Visuals, Polish tax ID 9462543171, ul. Leśna 2N, 05-135 Wieliszew, Poland. AI4Events is a service brand of CG Visuals.

For personal data matters, contact info@ai4events.eu or write to the postal address above.

This policy covers ai4events.eu and correspondence related to enquiries made through the website. Following migration, ai4events.pl will redirect to the Polish version; operating the redirect may also generate the technical logs described below.

What we process and why

Replying to enquiries. When you email us, we receive your email address, message and any information you include, such as your name, company and project details. When you call us, we use the information needed to discuss your enquiry. We use it to handle your enquiry and communicate with you. Our legal basis is our legitimate interest in handling correspondence and enquiries under Article 6(1)(f) GDPR. Where you request a quotation or other steps towards a contract with you as an individual, those steps are based on Article 6(1)(b) GDPR. Contact with a company's representative remains based on Article 6(1)(f) GDPR.

Operating and securing the website. The server may record your IP address, connection date and time, requested resource, response status and browser/device information supplied in the request. We use these data to serve the website, resolve errors and keep the service secure, based on our legitimate interest under Article 6(1)(f) GDPR.

Legal claims. Where necessary, we retain relevant records to establish, exercise or defend legal claims, based on Article 6(1)(f) GDPR. Where a subsequent project requires accounting records or other legally required processing, the applicable legal basis is Article 6(1)(c) GDPR. We provide further client information when entering into a contract.

We do not automatically add you to a newsletter or marketing list. Enquiry content is not automatically sent to AI models to produce replies or train models.

Is providing data mandatory?

Providing information is voluntary. We need contact details and an explanation of your enquiry to respond. Please do not include health information, identity document numbers or other information unnecessary for discussing your project. This version of the website provides email and telephone contact without an online form.

Who may access data

Authorised people handling correspondence and service providers acting on our behalf may access relevant data: our hosting provider Preview version — infrastructure details require verification before publication., email provider Preview version — infrastructure details require verification before publication.. Each provider receives data needed to deliver its service. Legal advisers or public authorities may receive data where necessary for a particular matter or required by law. We do not sell personal data.

Preview version — infrastructure details require verification before publication.

How long we keep data

Preview version — infrastructure details require verification before publication.

Your rights

Subject to the conditions in the GDPR, you may request access, correction, erasure or restriction of processing. Data portability applies to data processed by automated means on the basis of consent or a contract.

You may object, on grounds relating to your particular situation, to processing based on our legitimate interests. We will consider your objection under Article 21 GDPR.

To exercise your rights, contact info@ai4events.eu. You may also lodge a complaint with the President of the Polish Personal Data Protection Office; procedural information is available at uodo.gov.pl.

Automated decisions, cameras and event installations

We do not make decisions producing legal or similarly significant effects about you solely through automated processing, and we do not use marketing profiling. The website does not activate your camera or microphone.

This policy does not cover participant data processed by a particular event installation. For installations using cameras, microphones or AI avatars, the parties' roles, data scope, operating configuration and participant notices are established separately. Operating offline does not by itself mean that no personal data are processed.

Cookies and updates

Our Cookies page describes cookies and similar technologies. When website features or data handling change, we update this policy and its effective date.